Click on one of the relevant sections to find your resources.
Chaplains in Motorsport
A motorsport Chaplain attends a motorsport event as a pastoral care person (‘people carer’) to be available for any personal or administrative matter that is deemed helpful for the running of the event. This may be with race team members, race officials on track, support staff, or others.
Event Assessment Guide
Officials seeking an upgrade to their licence are required to undergo a practical Event Assessment, where they are observed performing the officiating role by a qualified Event Assessor or team of Assessors.
FIA Women in Motorsport - Officials Guide
Prepared by the FIA Women in Motorsport Commission, this document outlines the various pathways for officials across global motorsport.
Health and Fitness Information Guide
Motorsport Australia and the Australian Officials Commission (AOC) has provided this information as a guide to assisting Motorsport Australia volunteer officials develop their fitness, health and well-being, so as to enjoy as fully as possible, their experiences as motor sport officials.
Safety Briefing and Site Induction Notes for Officials
Briefing Officials each day of an event provides a channel for delivering clear messages, expectations, safety awareness and encouraging open communication. Successful briefings ensure that there is less misunderstanding within the team, develops greater awareness and involvement at all levels and develops a shared sense of mission, vision, collective aims and the reasons why we’re here.
The briefing notes can be downloaded and saved to a smartphone (e.g. iPhone, Android device) or tablet to be referred to when offline at events.
Fabulous Officials
The Australian Officials Commission’s Fabulous Officials initiative has been designed to recognise our hard working volunteer officials.
Nominations are open for anyone who you believe deserves some recognition for their dedication to the sport or their club. All nominees will receive a personalised letter and certificate, signed by the Chairperson of the relevant State Officiating Panel.
Thanks to your nominations, the AOC/SOP has sent out over 100 personalised letters and certificates of recognition, thanking our dedicated officials for their contribution. We have received some wonderful feedback from the recipients of the program and find that the value of peer recognition cannot be underestimated.
If you know of someone who deserves to be recognised, send us some details on their achievements and we’ll make it happen.
Click here to nominate using the online form or alternatively, download the PDF of the Fabulous Officials Nomination Form.
You can submit the nomination form to your State Officiating Panel Chair, your State Office or email to officials@motorsport.org.au
Event Checkers - Off Road
The Off Road Checkers Manual has been developed as a comprehensive resource that focuses on Safety and ensures National consistency when performing the role of Course Checker. The manual contains the requirements which must be applied to the role of the Checker for all Off Road events under the authority of a Motorsport Australia Organising Permit.
The Off Road Spectator Safety and Control Procedures sets out minimum conditions which must be adhered to by organisers of all Off Road events under the authority of a Motorsport Australia Organising Permit.
These documents can be downloaded and saved to a smartphone (e.g. iPhone, Android device) or tablet to be referred to when offline at events. Please ensure that you refer to the Motorsport Australia website for the current version.
Event Checkers - Rally
The Rally Event Checkers Manual has been developed as a comprehensive resource that focuses on Safety and ensures National consistency when performing the role of Event Checker. The manual contains the requirements which must be applied to the role of the Checker for all Rallies, Trials events and Rallysprints under the authority of a Motorsport Australia Organising Permit.
The Rally Spectator Safety and Control Procedures sets out minimum conditions which must be adhered to by organisers of all Rallies, Trials events and Rallysprints under the authority of a Motorsport Australia Organising Permit.
These documents can be downloaded and saved to a smartphone (e.g. iPhone, Android device) or tablet to be referred to when offline at events. Please ensure that you refer to the Motorsport Australia website for the current version.
Working with Children Checks (WWCC)
Motorsport Australia has implemented mandatory Working With Children Checks (WWCC) or Working With Vulnerable People Checks (WWVP) for all officials across all states and territories, except Western Australia (WA) where the current legislation prohibits Motorsport Australia from requesting one.
Pit Lane and Grid Handbook
This handbook explains the role of pit lane and grid officials. The handbook was authored by experienced official John Caracoglia, who has kindly agreed to allow Motorsport Australia to publish as general information for interested officials. The handbook has been read and approved by the Australian Officials Commission.
Pit Lane Radar Officials Handbook
A supplement to the Pit Lane and Grid Officials Handbook, this handbook is a general guideline for radar operation, roles and associated responsibilities in Pit Lane. The information provided in this handbook applies to LIDAR and Doppler Radar devices.
Radar Speed Detection Instructional Sheet
The following document has been developed to assist officials operating Radar Speed Detection units at motorsport events.
Officials and Making Statements to Media
Have you been asked questions about an incident?
It’s an unfortunate reality of our sport that it is dangerous and that incidents occur. Where an incident occurs, participants and officials are sometimes contacted for information by public authorities (police, safety investigators, etc.) and third parties (media, lawyers, insurers, etc.)
Information in relation to significant incidents can be sensitive to those involved and their families. It can unfortunately also be used as a basis for taking action against those involved in the sport.
Motorsport Australia’s priority is that information is treated sensitively, our members are protected and that Motorsport Australia is well placed to deal with any legal or insurance issues which may arise. As a general rule, information should be treated confidentially and should only be disclosed where required by public authorities, as part of the process of responding to the incident or as otherwise required by law.
Where you are requested to make a comment about an incident by a third party, you should first contact the clerk of course, person in charge of the incident or Motorsport Australia and check if this is OK.
You should err on the side of caution as it is often difficult to know how the information you are giving out will be used immediately following an incident. It is usually appropriate for you to ask for time to do this.
Particularly where an incident is serious, it is important to ensure that a co-ordinated response is given and that the person making a comment understands the entire picture. This may also mean that there is someone else better able to comment.
Resources for Secretary of the Event at Race/Circuit events
